![]() Along with manually entering worker data, all of the vendors offer new users some options for uploading existing personnel data from sources such as Microsoft Excel spreadsheets as well as payroll or point-of-sale (POS) systems. One of these elements is an employee database that includes individual worker's contact information, job title or type, training or other qualifications, and their availability (including shift preferences and time-off requests). Regardless of their individual look and feel, all employee scheduling and shift planning software tools share a handful of common elements. That's critical in industries such as healthcare and fast food where companies view giving people more flexibility in their work life as a competitive advantage they can use to hire better workers and hang onto valued employees. Some can be configured so managers can create schedules with all open shifts, giving employees more say over when and how much they work. Most of the solutions we review can be configured so that employees can pick up, drop, or swap shifts, without requiring prior approval from a manager (though, in some cases, you might have to pay extra for such functions). All of the products we review offer templates and other shortcuts that can cut the time it takes to get set up and create schedules. Platforms When I Work and ZoomShift also function equally as well on desktops and mobile devices, at least for employees. They all have fresh, modern user interfaces (UIs), including on/off toggles and other controls similar to those on mobile apps. Among these reviews, you'll find vendors such as Humanity, Shiftboard, Ximble, When I Work, and Editors' Choice winner Deputy. To help you get a handle on your shift scheduling needs, we test solutions from 10 top players in the space. From 2014 to 2015, workforce and labor scheduling software adoption jumped 40 percent, at least in part because of increased regulation, according to the 2015-2016 HR Systems Survey (Opens in a new window) from industry analyst firm Sierra-Cedar. They also make it easier to comply with new regulations, including minimum wage and overtime laws, the Affordable Care Act, and worker "Bill of Rights" measures that cities such as San Francisco and Seattle have passed in recent years. Vendors are chasing a growing number of small to midsize businesses (SMBs) that are ditching Google Docs, Microsoft Excel, or paper and pencil for scheduling solutions that are more productive and which help to keep employees content. Best of all, this software can cost as little as $1 per month per employee, with discounts available for large workforces or for subscribing to a bundle of related services such as general human resources (HR) management or payroll. Today, many vendors offer employee scheduling and shift planning software via the Software-as-a-Service (SaaS) model, which is flexible enough to be used in multiple industries and verticals by companies with as few as five employees or as many as 15,000. Years ago, only the biggest organizations could afford software that would let them automate the task of scheduling workers, but then cloud-based services mercifully emerged. ![]() This can become a tedious and error-prone process if done manually using paper and pencil or a spreadsheet. Week after week, month and month, this task needs to be repeated again and again. When done successfully, productivity is maximized and sales are not overrun by labor costs. The individual in charge of this task needs to think long and hard before placing workers into their various time slots. ![]() In many organizations, it's often a difficult and thankless job to schedule employees in their various shifts. ![]() Since 1982, PCMag has tested and rated thousands of products to help you make better buying decisions. ( Read our editorial mission (Opens in a new window) & see how we test everything we review (Opens in a new window).) How to Set Up Two-Factor Authentication.How to Record the Screen on Your Windows PC or Mac.How to Convert YouTube Videos to MP3 Files.How to Save Money on Your Cell Phone Bill.How to Free Up Space on Your iPhone or iPad.How to Block Robotexts and Spam Messages.
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